Squid Board Meeting #3,
2012-05-17

Meeting summary

1. Meeting opened
1. Meeting started by Henrik at 07:29:22 UTC.


2. People present
   1. Henrik Nordstrom
   2. Amos Jeffries
   3. Alex Rousskov
   
   
3. Agenda bashing.
   1. AGREED: agenda accepted
   
   
4. Selection of meeting officials
   1. AGREED: chair: Henrik, scribe and minutes preparation: Amos, proofreading: Alex
   
   
5. End of year paperwork
   1. Tax returns, status and publication
      1. filed 2011 tax returns on 2012-05-15.
      2. ACTION: Amos to publish a copy of 2011 tax return on Foundation web site.
   2. Treasurers report
      1. accounts circulated via email.
      2. spent $350 on 2011 tax return filing.
      3. bank keeps charging us account fees even though they promised to stop.
      4. ACTION: Alex to contact bank again regarding fees.
   3. Other documents
      1. Board Summary of 2011
      • The Squid Software Foundation has created essential organizational documents (including a Conflict of Interest policy) and incorporated in the state of Colorado.
      • The Foundation has found legal and accounting professionals to assist with current Foundation needs.
      • The Foundation has filed for tax exempt status with the IRS. A lot of collective effort went into submitting a high quality application.
      • The Foundation has opened bank and PayPal accounts to facilitate future donations, including small online donations collected through the Foundation web site.
      • The Foundation attracted initial sponsorships that covered 2011 organizational expenses.
   
   
6. Progress with "hiring" sysadmin
   1. no progress
   
   
7. IRCache and Squid Project collaboration
   1. proposal document ready.
   2. ACTION: Alex to submit IRCache collaboration proposal to core@ for discussion
   
   
8. Encouraging donations
   1. Foundation has functioning PayPal account now.
   2. Tax exempt status is pending.
   3. Donations are donations to the operations of the Foundation, not earmarked for any specific purpose.
   4. ACTION: Amos to prepare donation page text
   
   
9. Improving 3.2 stable development timeline
   1. Squid has a few keystone distributions that we need to get a release into for reaching all the derivatives and long-term distributions.
   2. Debian - has for the last few years missed our releases. Resulting in up to 3 years delay between our release and Debian users
   3. Not much the Foundation can do regarding the situation yet. Deferred until a later meeting
   4. ACTION: Amos to bring up immediate needs for 3.2 on squid-dev, with hope to make stable for next Debian release.
   
   
10. Foundation copyright
    1. create a Foundation disclaimer copyright to attach to the Squid sources.
    2. ACTION: Alex to propose a new copyright boilerplate and associated scripts
    3. ACTION: Amos to run a discussion on copyright in core@
    
    
11. Open floor
    1. internal documents, goal statement, and draft program for 2012
       1. defined the goals in tax-exempt filing
       2. the remainder of the product download and details appears to be hidden behind a client paywall.
       3. ACTION: Everyone to email ideas for what Foundation should accomplish by the end of 2012.
    2. tax exempt application status
       1. IRS is still working on application dated before ours. It will take a few months before we get some kind of response.
    
    
12. Publication of meeting agenda & minutes
    1. ACTION: Henrik to create wiki page for draft agenda for next meeting.
    2. ACTION: Henrik & Amos to work on foundation board wiki page in general.
    3. ACTION: previous meeting minutes published with some private items taken out.
    
    
13. Next meeting scheduling
    1. AGREED: next meeting 2012-06-07 06:00 UTC
    
    
14. Meeting closed
    1. Meeting ended at 10:10:22 UTC
    
    

Action items

• Henrik
  1. Everyone to email ideas for what Foundation should accomplish by the end of 2012.
  2. Henrik to create wiki page for draft agenda for next meeting.
  3. Henrik & Amos to work on foundation board wiki page in general.
• Alex
  1. Alex to contact bank again regarding fees.
  2. Alex to submit IRCache collaboration proposal to core@ for discussion
  3. Alex to propose a new copyright boilerplate and associated scripts
  4. Everyone to email ideas for what Foundation should accomplish by the end of 2012.
• Amos
  1. Amos to publish a copy of 2011 tax return on Foundation web site.
  2. Amos to prepare donation page text
  3. Amos to bring up immediate needs for 3.2 on squid-dev, with hope to make stable for next Debian release.
  4. Amos to run a discussion on copyright in core@
  5. Everyone to email ideas for what Foundation should accomplish by the end of 2012.
  6. Henrik & Amos to work on foundation board wiki page in general.
• UNASSIGNED
  1. previous meeting minutes published with some private items taken out.